Funding Opportunity Announcement
Bureau of Population, Refugees, and Migration
May 3, 2011


Funding Opportunity Number: PRM-ECA-11-CA-EUR-050311-CAUCASUS

Catalog of Federal Domestic Assistance (CFDA) number: 19.520

Announcement issuance date: Tuesday, May 3, 2011

Proposal submission deadline: Friday, June 3, at 12:00 p.m. (noon) EST. Proposals submitted after this deadline will not be considered.

ADVISORY: PRM strongly recommends submitting your proposal early to allow time to address difficulties that may arise due to system delays.

Proposed Program Start Dates: July 1 – September 30, 2011

Duration of Activity: No more than 12 months

Applicants with multi-year programs must continue to re-compete for PRM funding each year. Furthermore, in funding a project one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities.

Current Funding Priorities for IDPs, Refugees, and Stateless Persons in the Russian Federation/North Caucasus, Armenia, and Azerbaijan:

PRM will prioritize funding for proposed NGO activities that best meet the Bureau’s priorities for IDPs, refugees, and stateless persons in the Russian Federation/North Caucasus, Armenia and Azerbaijan as identified below.

(a) Proposed activities should primarily support the target populations above.

(b) Proposals must focus on one or more of the following sectors:

  • Protection, health and nutrition, livelihoods/education, and/or shelter for IDPs, refugees and stateless persons in the Russian Federation/North Caucasus;
  • Protection, health and nutrition, and/or livelihoods for refugees and other persons of concern to UNHCR in Armenia; or
  • Livelihoods/education for IDPs in Azerbaijan.

(c) PRM will accept proposals from any NGO working in the above mentioned sectors although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:

  • A working relationship with UNHCR, current UNHCR funding, and/or a letter of support from UNHCR for the proposed activities and/or overall country program (this letter should highlight the gap in services the proposed program is designed to address);
  • A proven track record in providing proposed assistance both in the sector and specified location;
  • Evidence of coordination with international organizations (IOs) and other NGOs working in the same area or sector as well as – where possible – with local authorities;
  • A concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound and trackable (SMART), have established baselines, and include at least one outcome or impact indicator per objective;
  • A budget that is appropriate for meeting the objectives and demonstrates co-funding by non-U.S. government sources;
  • Appropriate targeting of beneficiaries in coordination with UNHCR and other relevant organizations; and
  • Adherence to relevant international standards for humanitarian assistance. See PRM’s General NGO Guidelines for a complete list of sector-specific standards.

(d) Country Specific Instructions

In FY11, PRM’s NGO funding priorities for this region are:

In Russia/North Caucasus

  • Improving access to medical, psycho-social, and other essential services; improving access to shelter; and supporting protection of displaced women and children in the North Caucasus.

    PRM is pursuing transition strategies for the displaced populations in the North Caucasus and will require that projects demonstrate initial steps toward transition in their objectives and indicators. Specifically, we will fund only North Caucasus projects that, in addition to addressing critical needs,

-- Include capacity-building of local/ regional organizations or institutions to address gaps in healthcare, protection or other services for IDPs; and/or

-- Increase IDP self-reliance and access to housing and services by increasing income-earning potential.

Proposals should include at least one of the following:

-- Tuberculosis screening, prevention, treatment;

-- Gender-based violence prevention, reporting, response;

-- Livelihoods/income generation assistance to provide subsistence or facilitate access to shelter;

-- Counseling to improve access to services and/or shelter;

-- Psychosocial services to distressed refugee and IDP communities in Chechnya and Ingushetia; and/or

-- Capacity-building of local or regional organizations or institutions to address gaps in healthcare, protection or other services for IDPs.

  • Strengthening protection for urban refugees and other urban populations of concern in the Russian Federation. Proposals should address:

-- Counseling and/or legal aid to facilitate access to registration, asylum processing, and/or services.

Armenia

  • Protection for vulnerable refugees and filling critical gaps in the provision of health, educational or social services, and/or livelihood support for refugees and vulnerable former refugees (naturalized) who remain of concern to UNHCR.

Azerbaijan

  • Education: support of kindergartens or primary education for refugee and IDP children and/or vocational training for adolescents in skills linked to income-generating activities.

[Note: IO partners funded through contributions should not apply via grants.gov. IO partners may submit applications for consideration via alternate methods such as email.]

International Organizations (IOs) that are engaged in programs relevant to the assistance addressed by this PRM funding announcement should ensure that these programs are made known to PRM on or before the closing date of this funding announcement so that PRM can evaluate all IO and NGO programs for funding consideration.

Funding Limits:

Russia/North Caucasus

In FY2011, PRM currently anticipates providing approximately $1.9 million to fund NGO programs in the Russian Federation/North Caucasus. PRM will prioritize available funding for proposed NGO activities that best meet the Bureau’s priorities as identified above.

Of this funding, we anticipate providing approximately $200,000 for an NGO protection project for urban refugees and other persons of concern to UNHCR in Moscow. Because of PRM's mandate to provide protection, assistance, and sustainable solutions for refugees and victims of conflict, PRM will consider funding only those Moscow projects that target a beneficiary base comprised at least 50% of refugees. PRM requires appropriate targeting of beneficiaries in coordination with UNHCR and other relevant organizations.

We anticipate providing the remaining $1.7 million for NGO-implemented programs in the North Caucasus. PRM will consider projects submitted with budgets in the range of $200,000 to $750,000. At least $700,000 of the $1.7 million will be dedicated to gender-based violence (GBV) prevention, reporting and response, whether in stand-alone projects or as project sub-component(s).

Armenia

PRM anticipates funding one NGO project in Armenia to address protection of vulnerable refugees and/or fill critical gaps in the provision of health, educational and/or social services, and/or livelihood support for refugees. Vulnerable former refugees, in so far as they are populations of concern to UNHCR, may also be included. Individual proposals for activities in Armenia may not exceed $200,000 in PRM-requested funding.

Because of PRM's mandate to provide protection, assistance, and sustainable solutions for refugees and victims of conflict, PRM will consider funding only those projects in Armenia that include a target beneficiary base of refugees. PRM requires appropriate targeting of beneficiaries in coordination with UNHCR and other relevant organizations.

Azerbaijan

PRM anticipates funding one NGO education or livelihoods project in Azerbaijan. Individual proposals for activities in Azerbaijan may not exceed $200,000 in PRM-requested funding.

As stated in the General NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.

Proposal Submission Requirements:

See “How to Apply” (http://www.grants.gov/applicants/applicant_faqs.jsp#applying) on Grants.gov for complete details on requirements, and note the following highlights:

  • Proposals must be submitted via Grants.gov. Organizations not registered with Grants.gov should register well in advance of the deadline as it can take up to two weeks to finalize registration (sometimes longer for non-U.S. based NGOs to get the required registration numbers). To register with Grants.gov, organizations must first receive a DUNS number and register with the Central Contract Registry (CCR) which can take weeks and sometimes months. See “Applicant FAQs” section on Grants.gov (http://www.grants.gov/help/applicant_faqs.jsp#applying) for complete details on registering.
  • Do not wait until the last minute to submit your application on Grants.gov. Applicants who have done so in the past and experienced technical difficulties were not able to meet the deadline. PRM strongly recommends submitting your proposal early to avoid submission delays. We recommend that organizations, particularly first-time applicants, submit applications via Grants.gov no later than one week before the deadline to avoid last-minute technical difficulties that could result in an application not being considered.
  • If you encounter technical difficulties with Grants.gov please contact the Grants.gov Help Desk at support@grants.gov or by calling 1-800-518-4726. Applicants who are unable to submit applications via Grants.gov due to Grants.gov technical difficulties and who have reported the problem(s) to the Grants.gov help desk and received a case number and had a service request opened to research the problem(s), should contact PRM Program Officer Liane Dorsey at 202-453-9387 to determine whether an alternative method of submission is appropriate.
  • Applications must be submitted under the authority of the Authorized Organization Representative (AOR) at the applicant organization. Having proposals submitted by agency headquarters helps to avoid possible technical problems.
  • Pursuant to U.S. Code, Title 218, Section 1001, stated on OMB Standard Form 424 (SF-424), Department of State is authorized to consolidate the certifications and assurances required by Federal law or regulations for its federal assistance programs. The list of certifications and assurances can be found at: http://fa.statebuy.state.gov/content.asp?content_id=161&menu_id=68 )
  • NGOs that have not received PRM funding since the U.S. Government fiscal year ending September 30, 2004 must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. Government by submitting copies of 1) the most recent external financial audit, 2) non-profit tax status under IRS 501 (c)(3), 3) a Data Universal Numbering System (DUNS) number, and 4) an Employer ID (EIN)/Federal Tax Identification number.

Proposal Content, Formatting and Template:

Please refer to the “Proposal Submission and Review Process” section in PRM’s General NGO Guidelines. PRM strongly encourages organizations applying for PRM funding to use the PRM recommended proposal and budget templates. Templates can be requested by sending an email to PRM's NGO Coordinator. You must type “PRM NGO Templates” in the subject line to receive an automated reply containing the template.

PLEASE TAKE SPECIAL NOTE OF THE FOLLOWING REQUIREMENTS OUTLINED IN THE PRM’s NGO GUIDELINES:

This announcement is designed to accompany PRM’s General NGO Guidelines, which contain additional administrative information and explain in detail PRM’s NGO funding strategy and priorities. Please use both the General NGO Guidelines and this announcement to ensure that the proposed activities are in line with PRM’s priorities and that your proposal submission is in full compliance with PRM requirements. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered. PRM recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator. Please send an email, with the phrase “PRM NGO templates” in the subject line, to PRM's NGO Coordinator.

  • Proposals should outline how the NGO will acknowledge PRM funding. If an organization believes that publicly acknowledging the receipt of USG funding for a particular PRM-funded project could potentially endanger the lives of the beneficiaries and/or the organization staff, invite suspicion about the organization's motives, or alienate the organization from the population it is trying to help, it must provide a brief explanation in its proposal as to why it should be exempted from this requirement.
  • Focus on outcome or impact indicators as much as possible. At a minimum, each objective should have one outcome or impact indicator. Wherever possible, baselines should be established before the start of the project.
  • To increase PRM’s ability to track the impact of PRM funding, include specific information on locations of projects and beneficiaries. Any project involving the building or maintenance of physical infrastructure must include coordinates of site locations (place name, P-Code, latitude and longitude coordinates).
  • Budget must include a specific breakdown of funds being provided by UNHCR, other USG agencies, other donors, and your own organization. PRM strongly encourages multi-lateral support for humanitarian programs.
  • Organizations that received PRM funding in FY 2010 for activities that are being proposed for funding under this announcement must include the most recent quarterly progress report against indicators outlined in the cooperative agreement. If an organization’s last quarterly report was submitted more than six weeks prior to the submission of a proposal in response to this funding announcement, the organization must include, with its most recent quarterly report, updates that show any significant progress made on objectives since the last report.

Reports and Reporting Requirements:

Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM recommended program report template. To request this template, send an email with the phrase “PRM NGO templates” in the subject line to PRM's NGO Coordinator.

Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.

For more details regarding reporting requirements please see PRM’s General NGO Guidelines.

Proposal Review Process:

PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.

PRM may request revised proposals and/or budgets based on feedback from the panel. PRM will provide formal notifications to NGOs of final decisions taken by Bureau management.

PRM Points of Contact:

Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. (Note: Responses to technical questions from PRM do not indicate a commitment to fund the program discussed.):

PRM Program Officer Liane Dorsey (DorseyLR@state.gov; 202-453-9387) or Ed Findlay (FindlayEF@state.gov; 202-453-9281), Washington, D.C.

Regional Refugee Coordinator Gregory Gardner (GardnerGN@state.gov), U.S. Embassy, Tbilisi.